Welcome to the ICPS Library which exist primarily to support the institute’s teaching, learning, research and consultancy functions. It also provides information resources for the institute community as well as the general public.
The ICPS library started along with the institution in the year 2010 with the aim of assisting the institute in achieving its mission and providing access to the information resources required by members of the institute for research, learning and teaching. The library vision is to be the center of information and research and to provide an excellence, modern and high quality library services to students and staff.
Our pages provide comprehensive information about Library resources and services, link to electronic resources that we subscribe to, for the benefit of staff and students, and many other links to freely available online resources that we think will be useful to Library users. There is a wealth of material to support learning and research at the ICPS; over 1,000 plus printed volumes and an extensive range of suitable electronic books.
The Institute library is in four major parts namely, the general collection with its major components being textbooks and few journals, Special Reserve for the tutors/lecturers, and the Reference Collection. Reference and the Special Reserve books are not for borrowing.
Statutory Rules and Regulations
A Library has rules and regulations guiding the service provided. It operates for the institution community as a whole.
Monday – Friday 9:30 a.m – 5:00 p.m
Saturday 9:30 a.m – 12:00 p.m
Additional time for Library use is given two weeks before end of Semester Examinations (8:30 – 10:00PM).
On Public Holidays the library will be closed.
8.3 Users/ Members
The potential and entitled users of the Institute Library Resources are the institutes Society composed of the diploma and certificate students, teaching staff, non-teaching employees and part-time tutors/ lecturers.
The Institute society is the user of the library resources.
Registration is conducted at the reference/counter desk. Students must be registered soon after the orientation week.
Library Membership Admission/Registration
The pre-requisite of being registered is to be a member of the institute community. Students of all levels, tutors/lecturers in permanent and contract basis and employees of the institute are members of the institute community.
NB Students must be registered to their respective courses.
Library Registration Process for Students
The institutes Registrar submits to the institute library a list of all students each academic year including the first year students. The list bears the institute’s registration numbers of the students. Each student shall produce a valid identity card, which bears a Registration number, a passport size photo and institutes registrar’s authority stamp.
A Library Staff receiving institute registered students observes the registrar’s list against their names, Registration numbers on identity cards if they are the same with those on the list, their photos against the actual faces and other particulars, if any.
When the particulars have been confirmed, a library Registration form is completed for each individual student with full names starting with Surnames followed by commas (for example Ibrahim Peter Samgella should be Samgella, Khamis Abdalla ), Institutes Registration number, course, intake and year.
Accurately completed forms are kept for control purposes.
Library Registration Process for Staff
A Staff who wants library membership has to collect a letter of confirmation from the institute’s Human Resources Director stating that he is a permanent /contract employee with a valid identity card and an employment number, term of employment, etc. The Registration process is the same as for the students.
Borrowing / Lending Services
Lending service/borrowing of library materials for home use/or outside the institute library, is the right accorded to registered library users only. When a user is registered, that particular user is a library member and not a common user.
Only the registered library users/members can borrow one to four (1-4) books for home use in not more than a 14 days period. An identity card must be shown upon borrowing a book. During the vacations no books are borrowed.
Overdue Book Loans
Books, like other information resources are the property of the institute library. A user who borrows a book(s) or material from the library should return it in time. A charge of two hundred shillings (Tshs. 200) will be instituted to each overdue day.
Library staff will keep on writing overdue reminder notices to inform any user whose book(s) is /are overdue.
Resistant users with overdue book loans will be reported to higher authority for further steps. A student can be restricted to access Examination results or any academic output he deserves if he further resists returning a book. A library clearance form has been designed to be completed by every student before being given his certificate and statement of results. Retirement benefits will be withheld for employee users unless the library material(s)/book(s) is recovered.
Misplaced, lost and damaged items
Borrowers are personally responsible for borrowed materials/items and will be required to pay for replacement of lost or damaged materials three times the purchase price.
Members and users found defacing library materials, for instance mutilation of pages, books, journals/or any library property will be prosecuted and will have their membership terminated and barred from entering the institute library.
Already used items must be left on the reading tables. No user is allowed to return an item/book back to the shelves; this avoids misplacement of books from their proper locations.
It is the duty of the library staff to shelve (put back on the shelves) all used books by using the class numbers.
It is an offence to hide or misplace an item within the library so that others cannot see it for a personal future use
Order and Discipline
The following are prohibited in the library
Laptop (due to limited space)
Please observe the following
Once your belongings are left at the special deposit you are not allowed to pick anything unless you are leaving the library.
Do not leave your belongs in the library special deposit when you attend lectures or other activities outside.
Library/Information resources centre
The potential and entitled users of the resources are Academic Staff, Administrative Staff and Postgraduate Students.
Access to resources is limited to library members only. All users must be registered; registration is conducted in the library.